Overpayment Process
Overpayments:
Overpayments can occur due to various reasons, including administrative errors, late terminations, incorrect job records, duplicate transactions, untimely processing of unpaid leaves, changes in work schedules and time reporting mistakes. It is the responsibility of the university units, Human Resources and Payroll Services to prevent and promptly resolve overpayment issues.
The university is committed to recovering any overpaid amounts, regardless of the cause. Timely prevention and resolution of overpayments are essential for responsible financial management. In cases involving federally sponsored grants, the university cannot claim funds for unallowable expenses like overpayments. Failure to correct such errors may result in non-compliance with federal funding regulations.
To minimize overpayments, university units must establish effective communication systems to promptly report any changes that impact employee pay. Proactive communication and diligent oversight are key to ensuring payroll accuracy and compliance.
Questions pertaining to over-payments should be directed to the Payroll Office