Property Inventory

Property Inventory is responsible for the recording, inventorying and reporting of all capital plant assets of the University. This includes land, buildings, improvements other than buildings (infrastructure) and equipment. We also maintain equipment inventory and facility files in SIMBA. Property Inventory prepares and submits Government Property Reports. We act as the primary interface with Government on all Government Furnished, Acquired or Owned Equipment. We also act as the liaison with property auditors and provide guidance to departments, faculty and staff regarding issues related to property administration and government property regulations.

• Resources
• Training
• Staff

Resources

EQUIPMENT MANUALS

• Government Procedures Manual (Web Version) - (06/2022)

MISC FORMS and TOOLS

• Assigned Business Areas (XLSX) - Individuals assigned to Business areas.
• Equipment Tag Examples - Images of equipment tags. (09/2022)
• Equipment Tagging Information Form -- Internal fillable form. (09/2022)
• FACO Codes - List of codes and descriptions.
• Gift Reporting and Transmittal Form (GRT) (External Link)
• Govt/Sponsor Disposition Request Form (PDF) - Internal fillable form for using to list details for each equipment item.
• Government's Disposal Condition Codes (PDF) - List of codes and descriptions.
• FEQ FORM - Link to GURU PDF(External Link)
• Lease Purchase Worksheet (XLSX) - Example of spreadsheet. (09/2022)
• PSU Inventory Information Sheet (PDF) 
  • Internal fillable form used for logging capital equipment inventory.
• Report of Tangible Assets Acquired by Consignment or Loan (External Link)
  • GURU fillable form used to notify Property Inventory of all tangible assets received for the University by consignment or loan and for all government owned and sponsor owned items acquired by the University.
• Request for Authorization to Use University Tangible Property at Non-University Locations - Link to GURU PDF (External Link)
  • GURU fillable form to use University Tangible Property away from the University.

PSU POLICIES and PROCEDURES (GURU)

• Policy BS15, Disposal and Purchase of Obsolete, Surplus or Scrap University-Owned Equipment (Link is external)
• Policy FN03, Substantiation, Disclosure and Accountability for the Receipt of Contributions from Non-Governmental Sources (Link is external) (pdf)
• Policy FN14, Use of University Tangible Assets, Equipment, Supplies and Services
• Policy RA70, Property and Equipment (link is external)
• Procedure BS2011 -Lion Surplus Operation, Including Sales Store (link is external)
• Procedure CR2019, Accounting for Capital Equipment (pdf) (link is external)
• Procedure CR2055, Pre-acquisition Screening and Shared Use of Federally-funded Capital Equipment (DOCX) (Link is external)
  • Federally-Funded Capital Equipment Pre-acquisition Screening Certification (link is external)
    • GURU fillable form used to certify that screening has been performed.
• Procedure CR2068, Depreciation and Usage Fee Guidelines (DOCX) (link is external)
• CR2020 - Link to GURU procedure (External Link)
• CR2024 - Link to GURU procedure (External Link)
  • Procedures for using University Tangible Property away from the University.

TRAINING

Staff

Property Inventory Organization Chart